Kids party planning tips

There are lots of things to think about when it comes to planning your kids birthday parties! So Build a Birthday has come up with these tips to help relieve some of the stress and make it a special day. Just be sure to start planning 4-5 weeks out and you'll have no last minute panics.
There's lots to think about when it come to kids parties!

So Build a Birthday has come up with these kids party planning tips to help you organise birthday parties for toddlers and preschool kids without all the stress!

Just be sure to start planning your party 4-5 weeks out and you'll have no last minute panics!

6 Kids party planning tips


1. Decide on a party theme

Before any other party planning gets underway, decide on a party theme.

Has your toddler or preschooler got a favourite toy, activity or colour you can use as a starting point?

Sometimes the theme is the easiest thing to decide, but other times it may take a little thought.

Either way the rest of the party is much easier to plan once you have a theme to work to.

2. Work out a party budget

Decide on how much you are willing to spend on the party.
Drawing up a party budget at the start of the planning process with details of each component of the party will serve as a guide and help you to not spend more than you can afford.

The biggest factors affecting the budget are the number of guests you are inviting, what activities you are planning and the cost of the venue if you’re not holding the party at home.

Adjust these numbers if you need to, to help keep your finances on track.

3. Decide on the number of party guests

Decide on how many children you would like to invite to the party.

This differs for each child and family, as some families include both family and friends, whereas others may have separate parties for each.

It’s often difficult to decide who should or should not be invited. Where do you draw the line?

Our recommendation is that you make a rule and stick to it. One suggestion is to take your toddler's or preschooler's age, then add one (or two), to determine the number invited (up to age 8).

Alternately, make the decision that only children who have had a play date with your toddler or preschooler in the last six months can be invited.

It’s surprising the number of children that 'come out of the woodwork' at party invitation time!
Ultimately you will know what works best for your child, family and budget.

Don’t forget to consider the size of the group and how you will be entertaining them.

Do you want a more relaxed party with less guests or are you happy entertaining a large group of toddlers or preschool kids?

4. Decide on a party date & time

Decide on the date you would like to hold the party and a time to suit.

The best party times for toddlers and preschoolers are often around 1.00pm - 3.00pm or 2.00pm - 4.00pm, as you won’t need to serve a meal. Just simple party food instead.

For toddlers 10.00am - 11.30am usually works well around their morning nap times.

5. Get some help with the party

Decide on how much help you'll need with organising the party, both beforehand and on the day.

You don't need to organise the party on your own!

Friends and family can help with tasks such as taking birthday photos, setting the table, decorating the room or venue,  managing the party games etc.

You could even offer a few dollars to a local teenager to assist on the day or enlist the services of professional party planners.

6. Decide on your party activities & games

Children will always remember what they did at the party, so for a fun idea try to align your party games and activities with the theme of the party.

Make sure you prepare the activities and games before the party begins so you can focus on the kids.

You could try setting up your party in areas with activity stations at each. For instance, blocks at one station, a dollshouse at another, playdough at another. You should not need more than four stations.

Plus don't forget to include some good old fashioned indoor and outdoor party games too! From Pass the Parcel to Musical Chairs, Pin the Tail on the Donkey and lots of other party favourites!

More kids party articles to enjoy

Source: This article was kindly written for us by Build a Birthday - creating parties kids love!

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